As teambuilding season is upon us, we asked the QHotels Event
Profs Panel of young event planners and bookers, their burning
questions when it came to running a successful teambuilding
Here are their questions, answered by Chesford Grange's Senior
Event Planner Sandra Balaire, and our teambuilding partner, Team
Spirit, which we hope will be useful for any event professionals
considering or planning their next teambuilding event.
1. How do you
demonstrate the value of running a teambuilding day to
Team Spirit says: The value of team
building can be measured in a variety of ways, from initial
feedback following the event, through to increased productivity or
efficiency back in the workplace. If teambuilding is something that
you'd like to introduce to your company then it's important to
share the benefits that the day could bring with your manager, and
suggestions on how it could be applied to your organisation.
Research has shown that taking part in teambuilding exercises
boosts morale, improves interpersonal relationships and has a
positive impact on staff retention. These positive effects can be
brought back to the office by introducing simple changes such as
scheduling team breaks, in larger organisations, which gives
employees the chance to continue getting to know each other.
2. How do you measure
productivity after an event and where do you get your testimonials
from and - are clients happy to give you their
Senior Event Planner, Sandra Balaire,
says: Ask your managers what they would
like to achieve from the day, for example it could be that they
wish to improve productivity or leave with a more connected team.
Depending on your objectives, we can then advise on how best to
measure outcomes. For some of our clients, this is comparing before
and after surveys from your staff or using software you already
have in place, for example timesheets and project completion
Honest feedback is extremely important and we generally find
that clients are happy to provide this, so all of our testimonials
are from real events and customers. This also allows us to look at
what they did achieve compared to what they wanted to achieve,
which in turn informs the team on how we can evolve and
continuously improve our offering to suit our corporate
3. What are the main
benefits of internal teambuilding and what types of activities
would you suggest for a range of ages and job roles?
Team Spirit says: As an organisation, you want
your team to work together to achieve a common goal. It's easy to
assume that when the team works in the same office, interacting
regularly, that this will happen naturally, but that's not always
the case which is why it's worth investing in.
The main benefits of internal teambuilding are increased
productivity, building interpersonal relationships and improved
team communication. In the office you'll typically find that
individuals that look forward to coming into work, and teams that
understand each other's strengths and use that information to
support one another.
In terms of activities, if you've got a mixed group, we find
that a task with a variety of different roles works really well. It
gives individuals the chance to choose a role that they're most
suited to but also pushes people of their usual team or office
role. For mixed groups we can recommend a variety of activities,
depending on the objectives. Activities such as Bridge The Gap,
Accumulator or Back to School are great indoor options, whilst
games like Outside Influence, It's a Knockout or Charity Challenge
work really well in an outdoor space.
4. What is the single
most important element to running a successful teambuilding event?
Location? The staff? Mood? Weather?
Senior Event Planner, Sandra Balaire, says: As
with any event, a whole host of elements need to be considered to
ensure its success. Finding a location that works for you and your
team is really important. Consider where your delegates are
travelling from and if they need accommodation, as well as the
activities you'll be doing and how that impacts the space you'll
need. The logistics of the event will impact the effectiveness and
enjoyment of the whole day for your delegates.
Team Spirit says: Choose a venue with
teambuilding experts who know the site inside out, and who can work
with you prior to the event to suggest relevant activities for your
objectives and group demographic. On the day, your activity leader
will work with the mood of the group and respond appropriately to
influence the progression of the day.
When it comes to avoiding potential weather issues, summer often
springs to mind, but you don't need good weather for a successful
teambuilding day. A venue experienced in these types of events will
have a contingency plan in place, saving you any last minute
5. With teams working
on a global scale or remotely - how do you organise teambuilding
exercises and events which get the whole team
Team Spirit says:Ideally, having your team
physically in one place will help them to get the most out of
teambuilding. The direct interaction tends to enhance the
If you have a team that works remotely then we would suggest
something that engages staff in the long term. For example, you
could provide employees with a fitness tracker so teams can
compete, exchange pictures and encourage each other to take part in
the challenge. Combining this activity with a reward will motivate
employees to take part and connect with each other.
6. Some of our
delegates work in non-client facing roles and are often reserved on
incentive trips as it is a little out of their comfort zone. How
would you suggest we go about choosing a teambuilding activity?
What should we take into consideration?
Senior Event Planner, Sandra Balaire,
says: When choosing your activity, bear in
mind the demographic of the group and individual personalities. To
help you identify activities that your group might enjoy, take a
look at our 'seven
delegate personality types' guide to get you thinking about
what personality types make up your group, and for some tips on the
types of people to pair together.
Team Spirit says:If your group has a mixture of
personalities we can suggest activities that work for everyone. For
example, our Moviedrome activity means that there are roles suited
to those who like to be in front of the camera, as well as behind
the scenes or script writing roles for those who prefer that.
incentive events, how would you suggest we gel the group when
they're spending three days together and they're from different
countries, often with a language barrier?
Team Spirit says: Start with a warm-up exercise
or energiser to ease people into the trip. We find that it's a good
idea to have a number of these planned in for the duration of the
trip to keep up morale and further bond the group.
Simple games such as 'This or That' will suit groups with
language barriers. This is where delegates are given a series of
questions and the answers are assigned to different parts of the
room. Delegates then move to the side of the room that has been
assigned to their preferred answer. These types of activities get
people interacting easily and you'll find that the group starts to
bond after a quick and easy exercise that will break down those
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