Managing the budget can be a challenging part of an event
organiser's role. Our clients frequently ask us how they can make
the most of their funds, without scrimping on service.
So we thought we'd share our advice and tips on the subject.
In our experience one of the easiest ways to immediately make a
difference is to be flexible with dates. Simply hosting an event
outside of peak periods (typically Tuesday - Thursday), can bring
the cost of your venue down, freeing up budget to spend
For events where the dates can be flexibile, we suggest
organisers consider scheduling at the start or end of the working
To help our event customers maximise budget we've launched our
Meet Off Peak package, which promotes those off-peak times that
are in lower demand for events and where savings can therefore be
found. The package makes it easy for event bookers to see the dates
available and the flexibility options.
That's not to say that delegates have to lose out. We understand
that meeting off-peak can be difficult and less convenient for some
so our package also offers the choice of complimentary extras,
which add value and ensure delegates enjoy their event experience
whether it's a Monday or a Friday.
We've seen that special treats or surprises on the day, such as
bacon rolls on arrival or a drinks reception, certainly help
delegates see the merits of an off-peak event, making it easier for
the organiser to get them on board!
Saving on venue cost, might even allow some room in the budget
for a corporate golf session or a team building activity.
We'd love to hear other tips on maximising budgets, tweet your
tips to us @QHotels with
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